1 Privacy Information
Management Statement
Reckon Limited (“Reckon”)
and its related bodies corporate (collectively "Reckon Group") engage
in a range of business activities including software publishing and
distribution, provision of technical support and supply of data and content
services. Each of the activities that the Reckon Group engages in may involve
the collection of personal information.
We are required to comply
with the National Privacy Principles contained in the Privacy Act 1988.
The privacy and security of
the personal information that we hold about you is very important to us. This
Statement is a requirement of the National Privacy Principles, and should
assist you in understanding how we collect and deal with your personal
information.
2 Collection of Personal
Information
We most commonly collect
information from our customers in the following circumstances:
o
Upon
registration by you of any of the Reckon software range or services offered
through any Reckon website including the www.quicken.com.au website or
through retail and other sales channels.
o
Upon
the purchasing of upgraded versions or renewal of subscription versions of
Reckon software, often in response to our having communicated with you about
such upgrades.
o
Upon
the joining, or renewal, of various Reckon programs, including Reckon Advantage
or the Reckon Professional Partner program.
o
Upon
you completing an order for supply of business services, data or documentation
such as SMSF Trust Deeds.
o
Where
Reckon Professional Partners provide services or sell products to customers.
There are other less
frequent instances where we collect personal information, such as when
financial details are sought from persons or businesses who seek to be Reckon
product resellers, where stock is provided on credit.
The information collected
would generally comprise name, address, postal address, telephone, fax and
e-mail contact details, as well as the details of the Reckon Group product that
you use. High level information in relation to your business may be also be
collected. Should you contact us requiring technical or similar assistance,
information relating to your problem and our suggested solutions are also
recorded by us to assist in better customer relationship management.
Where customers send us data
files for assistance in technical support these files will be kept confidential
and deleted after the technical support has been provided. We cannot accept
responsibility for any data that is deleted and you are advised to keep a back
up copy of any data files that are sent to us.
Personal information may
also be collected when customers sign up for add-on services provided by third
party suppliers such as debt recovery services, software training services,
share trading services, banking services, bill payments services and the like.
In these cases personal information may also be passed on to the third party
suppliers.
We also collect information
from delegates who attend our seminar series as well as other public events
where registration forms and feedback forms are filled out by attendees. The
information collected may be used to promote our products and services as well
as those of some of our network of associated service providers and product
vendors.
3 How we use this
information
We use your personal
information in the following way:
o
We
collect personal information so that we can communicate with you about the
Reckon Group products that you use and efficiently manage and administer all
products and services we provide to you. These communications could relate to
software upgrades, feature variations or enhancements, any particular issues or
problems that have been detected within the software and corrective measures
that may be taken, and informing you of other Reckon Group products and
services, including the availability of specialised, software specific,
stationery products, debt recovery services, software training services, share
trading services, banking services, seminars relating to associated products
such as share trading classes and other types of classes.
o
Identification
and revalidation of software end-users assists Reckon in establishing who is
legally permitted to use the various Reckon software applications and therefore
assists us in enforcing copyright and intellectual property rights.
o
In
the process of product installation a file on your hard drive records the date
of installation. This is not personal information but is a product number
unique to the computer on which the product is installed. This assists us to
regularly revalidate that the product is being used on the correct computer and
is not installed on other computers without your authority and outside the
terms of our licence.
o
In
the case of Reckon Advantage, the additional questions we ask in relation to
your business assist us in developing a member profile so that future offerings
that may be developed for program participants are relevant and appropriately
targeted. As part of the Reckon Advantage service we also send correspondence
to Advantage members (including by e-mail) containing product and services
related information as well as promotional material.
o
Members
of our Reckon Professional Partner programme, usually accountants, bookkeepers,
tax agents, small business advisers, consultants and the like may from time to
time be sent certain information including: personal information, products
purchased, product keys, renewal dates and the like. This information is sent
to these Reckon Professional Partners to enable them to assist you in keeping
product memberships and/or subscriptions current, to enable them to install,
activate and upgrade products in keeping with licence requirements, to provide
support on such terms as are agreed and to provide related services.
o
Aggregated
information (containing no information relating to a specific person) may
sometimes be used for research and analysis purposes by us or contracted
service providers for us to better understand statistical trends in industry
and product usage.
o
Where
credit terms are requested, financial information provided by the customer is
used to perform credit referencing and checking.
If you would prefer not to
receive communications from us that are not related to the bullet points above
please let us know by:
calling on 1300 QUICKEN
(1300 784 253), or
emailing
privacy@reckon.com.au, or
faxing (02) 9577 5557, or
writing to The Privacy
Officer, Reckon Limited, Locked Bag 15, Broadway, NSW, 2007
4 Disclosure
From time to time the Reckon
Group may agree to facilitate communication by an external party (a party to a
marketing alliance with Reckon, for example) to any or all parts of the Reckon
user/Advantage member database. We would generally undertake the communication
on behalf of the external party (but at their cost) so that access to the
personal information of our customer remains with Reckon.
The Reckon Group may use,
from time to time, external service providers to facilitate communications with
its customers, for example a mail house. In these circumstances, Reckon may
provide personal contact/address information to the external service provider
to enable the communication to be dispatched. Such information is provided to
the external service provider on the strict basis that it be used for this
purpose only and agreements are put in place to ensure this.
5 Access to Information
The National Privacy
Principles provide you with the right to access the personal information that
we hold in relation to you. If you would like details of the personal
information which we may hold about you or, if you would like to correct any of
the information that we hold, please contact us as follows:
e-mail:
privacy@reckon.com.au or write to us:
The Privacy Officer
Reckon Limited
Locked Bag 15
Broadway NSW 2007
We have internal procedures
in place to deal with such requests, and we may require further information
from you to verify your identity.
6 Information held by Third
Parties
As a company incorporated in
Australia and listed on the Australian Stock Exchange, Reckon is required to
maintain a register of members pursuant to the Corporations Law. This function
has been contracted to an external provider, Computershare Investor Services
Pty Limited ("CIS"). It is the usual practice for registers of listed
companies to be managed by third parties. CIS manages the members' register on
behalf of Reckon, which includes personal information relating to name and
address details, security-holding balances, tax file numbers, bank account
details and e-mail addresses. CIS has its own Privacy Statement as to how it
deals with personal information, and Reckon shareholders are directed to www.computershare.com
website for further information.
The trading and dealing
activities of the Reckon E*Trade service are performed by ETRADE Australia
Securities Limited ("E*TRADE"). Pursuant to the agreement that Reckon
has with E*TRADE, and as authorised by the customer when agreeing to the
trading rules, E*TRADE can provide to Reckon, at Reckon's request, personal
information relating to the customer. E*TRADE has its own Privacy Statement and
Privacy Policy, and Reckon E*TRADE users are directed to the Reckon E*TRADE
section of the www.quicken.com.au website for further
information.
6 Web site
Websites of Reckon or a
Reckon Group company may use "cookie" technology. Cookies are pieces
of information that a web site transfers to an individual's hard drive for
record-keeping purposes. Cookies make web-surfing easier for you by saving your
passwords, purchases, and preferences while you're on a website. The use of
cookies is an industry standard - you'll find them at most major web sites.
Where cookies are used on a Reckon Group site, the cookie-technology is not
used to collect personally identifying information.
7 Information Storage
An electronic customer
management and database system is used to store most of the personal
information collected by the Reckon Group. This system is accessed by
authorised users and contains security features to ensure the protection and
integrity of the data that we hold.
8 Web analytics services
The Quicken.com.au site uses ClickTale web
analytics service. ClickTale may record mouse clicks, mouse movements,
scrolling activity as well as any text you type in this website. ClickTale does
not collect personally identifiable information that you do not voluntarily
enter in this website. ClickTale does not track your browsing habits across web
sites which do not use ClickTale services. For more information see Privacy Policy for
Information Collected by the ClickTale Web Analytics Service.
Reckon does not use ClickTale to collect
personally identifiable information about users. Reckon uses the information
collected by ClickTale service to determine how people interact with the
website and design ways to improve the website’s usability. You can choose to
disable the ClickTale service by visiting http://www.clicktale.net/disable.html.
9 General
Should you have any queries
in relation to this Privacy Information Management Statement or to issues
generally surrounding the private information that we hold about you, please
contact the Privacy Officer at the addresses referred to above. Similarly, any
complaints in relation to privacy related issues should also be directed to
either of these addresses.
From time to time, this
statement may be amended. An up-to-date version of the Privacy Statement will
always appear at the www.Reckon.com.au
website. Furthermore, you may request a hard-copy of this Statement from either
the addresses referred to above or by telephoning
Australia: 1300 QUICKEN
(1300 784 253)