'l  T2  T2VantageCopyright(c) 2002 Vantage. All rights reserved. .\./balance_n/and_statement_differ.htmlMy account  doesn't match my bank '9:,@ 9:preferences 8:-@ 6:direct method 6:payds It's easier to reconcile your QuickBookss with,s when the( display depositssame wTthat 'ps do. If& shows a lump sum forZch ,` xuld use a similar and groupgr p  so they can be ed latH5"'m wh'ch individual chequ'(, have*0! 4lyT to a> account. [.\./balance_n/glossary_adj_trial.htmlAdjusted Tm  (definition)9:client-crealaccounts 6:a+ 5:( 3:ant's mentsH4 In tradal ing, an -B report reflects the original, = , along withl / and new, Z$al'$. TheU*t+Tenables,p to view effof$ that were madeea|)-4. :s canp n be used when preparing taxes or click Continue. p .\./balance_n/task_reconcile_add_missing.htmlAdd  transactions during R9:1 2:account 1:Lists menu 1:click Chart of As 1:endd date If you're up Online Banking, be sureve downloaded all the o+through)`your paper statement. MoV tobQ'k*7 atendhtregister. In addi{& tong a2Y, caDlso fix errors in existd#*(. w".\./balance_n/task_reconcile_adjust.htmlCorrecting iation differences9:8p 4:QuickBooks 3:statement 2.errors\ When your (  account doesn't  with',| can have+ for the)4, or' track down and c!problemhrself. Ift discoveb atdr bank| credit carp mpany made a mistake,*`compensate'$ until it ised o%next '. O#.\./balance_n/task_reconcile_adjust_bank.htmlHandle ` errors9:h/S 4:ment transaction 3:QuickBooks 2:` 2:credit card company Your or 1 may make a mistd by processing a* forDdifferxamout han you wrote it`. Contacth< and report the". Whe receive next stateh# , verify thaticpins L)h*n.\./balance_n/task_reconcile_catch_up.htmlCting up after not `%for awhile4:earliest statement 2:QuickBooks account 1:  1:discrepancies 1:errors Separately'e each month that you've skipped,vrtpwithvr 0D. Ifphnever(d~r 0 (D'h before as far backlnre^lld to work. Thebth@you , the more likhiaXto uncol$ and +" might exist in's O5you2. q8.\./balance_n/task_reconcile_filter_cleared.htmlCreating a report to see  transactions9:2X 8:Click Modify R  6:bank account 5:cQuick1:F scroll box To qlly identj an|ally2t , look at a ) for the|| you are "ing. Openchart of s and select*P52Ify(a* that should not have been,can corrhit beforee+. . *.\./balance_n/task_reconcile_find_transactions.htmlFinding *d that are misstwhen you '<9:un'5d+ 4:right account 1:)x number You can d the*  by search{foramy t(  number. (.\./balance_n/task_reconcile_first_time.htmlPreparing to ' an account for the  g9: 8:QuickBooks 5:Openm B transaction 3:bank statement 2:date Before you , should make sureinR madhave in ( is aHccuratel possible. T' step toward dovthJisg%add*p)to get caught up with|r mostent(, . Even thougve neverh7d/,*@L;siders settfup*an o3C and l0<@iation. Q;.\./balance_n/task_reconcile_fix_mistakes.htmlFix transaction errors during ias9:0 7:incorrect*' 6:, 4:register 3:bill payment If the* is editable in, 'he. If you go to a+,and find can't change it,p'll needhout whereamount o0comes from beforet  can it. To l(,a deposit that includes multiple lines` /x` totaloall ed items x86fers,.s l"salesp<eipts,you*accfor addB%dib>lyd&t*s. #.\./balance_n/task_reconcile_goto_trans.htmlViewing action details durhiat7:unmarked* 7:1  6:, 1:Bankx menu 1:click Go to the *| and  R. Cm ITseeoriginal*\. Note: When you select a*, will change its status. [/.\./balance_n/task_reconcile_manual_clear.htmlWhat happens if I  ed transactiodn the register?9: 9:* 3:R  windowHbeginning  2:ial  If you  instead of i., such,will not beDcluded/. The.th no associated  e date were ,ly',&, or})y+sult|an importpsome other  oper&. Select,f Xiod coverZby` previous'/ without markt4addiv2al+t. b~*.\./balance_n/task_reconcile_online_trans.htmlMark matched actions as cleared ( banking)9:2 9:x  6:QuickBooks 4:electronic statement 2:R window In ,, after you download an 2F, ( helps the,pin it toones D(. Whenstar'yraccount, /  re not marked*^in.$. I4d, clickM6buttonl5 all+0+t thatp(o 2ls. ZV".\./balance_n/task_reconcile_report.htmlPrinting a iation 9:R+^ 3.]R window 2:inform  2:Click 2:detail After you finish(ng,can capture the current'e ) by p(@3. Ifh 've alreadyed'Yi*view+from aj or(-Previous 7-nSelect.+K, sx level of ) thatp want i 8ect/ing: !  .\./balance_n/TOC_reconcile_ accounts.htmlBing your  (ing)9:' 3:discrepancies 3:' ation problems 2 e my'  10 /X! F".\./balance_n/tshoot_reconcile_problems.htmlTrouble iation 9:5d 50 3:handling s*L(mistakes 2:Web 1:QuickBooks Support site If you don't seet r particular in the list below, check5z o Web. You might also talk withaccountant for asslnce. Findhtransac|$ s that are misstwhenl 'De. .\./chart_n/about_deprecbbf.htmlAq iation9:*8 4:QuickBooks 3:asset`* transac|l home What is+t ? Recording thefts or losses of fixed assets. ].\./chart_n/example_account_numbers.htmlE of standard  8:.k 6: 2 5:Project Costs 5:ExpensehIncome 80000 Although you aren't required to use.? invr `sdQuickBooks,ant may reXmend thath do so. 1h - 19999 Assets 23Equity 45Job/hp Goods Sold 67Other * - 8)iE$ !  Capital+$ &. ?0.\./chart_n/glossary_acctpay.htmlAccounts Payable (definition)9:/}a 9:QuickBooks 6:outstanding bills of a business 5:l( An  that (x automatically adds to your /T the first timet entertill. When+_new , or pay off /E,*Hrecor|he transack& inregissforj r 6 *<have mored n one"sx3$+0letst  choost'wantd&use w-ndh bills. . 65.\./chart_n/glossary_acctrecv.htmlAccounts Receivable (definition)9:ar( 9:QuickBooks 6:17 5: of s 5:outstanding invoices (Even though the word " " is plural, ( uses a single of e / to track all 2  unless you are ud  multicurrency. If`r company deals with foreign customers,hL ll need an A/R'for each  in whichd Pth.) An'that*automatically addslyour2 he first time writel invoice. E8.\./chart_n/glossary_.htmlCl of accounts (definition)9:balance sheet' 9:c. 5:( 3:money 2:click 'A  When you createdlr QuickBooks company file,*`set up a / designed especially for business. The'4 that appear on the -re called "-d." Go to Lists menu and 5. .\./chart_n/glossary_owner_draw_acct.htmlOp's Draw (definition)7: 5:(p 4:equity account 2:QuickBooks 2'p 'The *d is an ,H where (X tracks withtals of the company's assets to payp owner. d.\./chart_n/glossary_owner_equity_acct.htmlOx's E (definition)7:'w 5:(x 3:company 3 2:Tancial year The  account holds t)originL investment in  and any retained earning` at have been moved into it at end of each ,. It showd e value or net worth`p (s). Simply put,ii assets minu,` liabilities. .\./chart_n/glossary_preset.htmlP  of accounts (definition)9: 9:QuickBooks 8:/ 5:lists*0L(6 ( provides complete / for many different type businesses. When you choose a 0v, ) automatically supplit ther such as paymxmethods, customer and Sr,termsthat are suited totx%. AftT )sets upp%any,t can addl5al', de*7don't needmodifyir0h- lists. . D.\./chart_n/glossary_quickbooks_stldate.htmlQiBi  h (definition)9:3 8)_ 5:( 2:EasyStep Interview 1:H ancial transac| s Op I may have considered before I set my). }F.\./chart_n/glossary_re_acct.htmlRetained Earnings account (definition)7:QuickBooks 6:7Mr.G 5:(+ 2: of s An equity that ( automatically adds to your /< whenl set up a new company. )\usesQ i(to track profits from earlier periop| have not yet been distributed|ownersD At the beginx,L,ancial yM ,8transfers net income in 7H. .  .\./chart_n/glossary_uncat_exp.htmlUxegorised Expense account (definition)6:. 5:( 5:;D 2:QuickBooks 2: ofs An that ( automatically adds to your /  the first timet enter an opening balance for a supplier. . ?.\./chart_n/glossary_uncat_inc.htmlUxegorised Income account (definition)6:- 5:( 5::< 2:QuickBooks 2: of s An that ( automatically adds to your /  the first ti@ you enter an opening balance for a customer. . <D.\./chart_n/glossary_undep_funds.htmlU`osited Fx account (definition)8:bank 6:/ 5:( 4:QuickBooks 2: ofs An that ( automatically adds to your /  the first timet receive a payment from an invoice or salespt. )usesRis( o hold moneyl 've collec`'untily T+p) it in a *. . 5.\./chart_n/glossary_recon_discrep_acct.htmlR|ciliation Dancies account (definid)8: 5 5:( 5:;}A 4:QuickBooks 2:ing  An expense'lthat ( automatically adds to your " ofs whenl enter an adjustmentxe small/g. )uses thi(to track p .differences. . .\./chart_n/ov_petty_cash_and_drawer.htmlAbout  `9:collect money 9:(p+0 expenses 8:d -based busines Pl  is the  you use for small,'-related'. YX might keep this in a register, (kboxtyour desk'or a that owner, job supervisor, proj$anag`or bookder hasl dor hDpocketVIf|r companyd!-, suchd a retail store,x% to + and give change ustomers. "E.\./chart_n/info_add_new_account_help_me_choose .htmlHelp me  the right  type9:0P 3:examples 2: 2:radio button 1:d rmation Click ) associated with each+ to see  of how  isl ically used. ( More link in any  for addical )ph' you decide. Whend're ready, select+0t& to add. .\./chart_n/info_assets_optional.htmlAp accounts you can create9:'| 5:fixed s 2:reimbursable expense|setup 1:depreciation Y add addivals receiv 'jtovr  of( as necessary. Use this type) to track currentPat are not)s or bank', but whichl plant convert into cashduse up within one year\ExamplesjwhH.` an other, include inventory,|stmeh9like stock, prepaid'(Ddeposits, 3$, and}"e*P. `!.\./chart_n/info_assets_preset.htmlAh accounts that you start with9:' 5:QuickBooks 1:chequingIC 1:business If chose a   ofs whenset uphr company, ( p( the first timet writhe. YGcand ` additional )Ps as needed\-`&xcreate. |.\./chart_n/info_cash_drawer_increase_de.htmlIing or tthe base amount in a a 9:*zof 9:),4 acch  7:bank deposit If you're 2 xd) , enter an additional line ond r daily thaxcludes -4 and ofe to)'s*. Since transacl is gohinto"%this1as a negative numb\indicFng you are holdx back4 from /puttmi`#0h". Whe* record 4$`-in UtE)8 . .\./chart_n/info_ .htmlTypes of QuickBooks accounts9:balance sheet'c 9:(P income 6:prepaid expenses 6:t0 There are two main ' rhe*acpp: ! I an'' track the sourcyour xpurposep each. ( does not display #s fo+D(/. .\./chart_n/info_%preset.htmlAccounts that QuickBooks sets up for you9:'Payable  9:( 6:Uncategorised Expense 3T 3:Reconciliation Discrepancies :p 3:Payroll s .B :;x. B,.\./chart_n/info_equity_optional.htmlE accounts you can create9:' 7:capital investment Topic 6 2:owner's draws(T Y+ addit 'qa need them. use/to trackl following items: goes here ! Ifown|r company,l at least on. 'your persd,*and +P. m.\./chart_n/info_equity_preset.htmlE accounts that you start with9:Opening Bal  7:QuickBooks 5: ' 2:Retained Earss 1) company ( uses l ) to ensure(lget a correct balance sheet even beforeenter allur 's assets and liabilities. )@recordw"e o of each in,Y YP)can transfer some o of the money4|other -. ..\./chart_n/info_expense_accounts.htmlUnderstanding QuickBooks  9:s 9:(+0/! 5:bill 3:company When it's time to do your taxes,*showsp what`r total s were for(Etkare|  deductible. To allocate) o the correct', eachyou enter or import a a,l will be promptedpassocid harge@th an . "( x othe'p 'll (vit6Tthgorisetype of'%it is. 4$-.\./chart_n/info_income_accounts.htmlUnderstanding QuickBooks  9:(q *0.P 8:accurate reports 5:company (8 uses' to manage trmation about your . .(+D categorise moneytfin| ->Bylly '| ,x can track and gene*howp' is mak` its money. p.\./chart_n/info_liability_optional.htmlL accounts you can create9:'' 9:long term 'x 4:short-oans 2:debt|'|payable Yadd as many(Pshnecessary to trackvr . Use this type of(*ies otherH an bills and` dit card s)gesL Exampllf whatd%with an 'l'$include lincredit, *di',h rued payroll,acc*P taxes. c.\./chart_n/info_liability_preset.htmlL accounts that you start with9:Payroll ies 9:'P' 6:QuickBooks 4:local ptaxes 3) company Ifuse more|n one credit card,can set up additional*'4 for each. The trackse r's tax '[. indicat#want to `('whenl your ),*Oadd~/is((ov r : ofs: ! {(.\./chart_n/nf_accntedit.htmlHow to work with accounts9: 7: of'z 3l nge 3:information Change an type. .\./chart_n/ov_undeposited_funds.htmlUsing the U( F` account9:7l 9:Receive Payments 9:default  5:QuickBooks bank +d Use<+ as : If you set|r Sales and Customers preferences to always u #,l will not seD,`option on. or Ente pts windows. T:` actsh"a hold`96, similarpmoney in a drawer untilmake|(your financial institu{. 5"(" to(he pB directlyfa 5<'@choo4is , V are transferred immediate dY* .  I.\./chart_n/pop_accnt.htmlUsing the  of accounts9:Click A 9:/ 8:Name Type topic 4:columns 4:options T2 contains a complete listx your business's  and`ir balances. To open a QuickReportransac for any income or expense , double-cit. , att bottom`p' to add, editn de accounts. F.\./chart_n/popup_account_display_taxline.htmlWhat if the Tax Line drop-down list isn'tdre?9:6of forms and schedules 7' 6: s 3:setup 2:company During|  Easy Step Interview,t you selected Other / None on How is your  organisepreen,6will not appear when|  add a new . A741 w be available''rex t or edith s. T9 for a|("t , but t automatically dded to exis.`D.\./chart_n/popup_change_accttype.htmlCp ing an account t9:Edit A 9:*t 2:restrictions 2:click Cc ofeC If you need to ., it's usually because chose the wrong whenset up.  s receivable ors pays can't beothe's, and 1`3A/RwA/P'. Got xLists menu 5@. !.\./chart_n/popup_display_online.htmlOpening the O Bankh Centre window6::z 24{ 2: menu Go to *\ and click4. . .\./chart_n/popup_mc_currency_chrtaccts.htmlC column in Cl of Accounts9:a 9:  6:/ 4(of the 2:balanceThe -L indicates'tthat is assigned to . r amp``,vin'T,'t"s visible when multi'is turned on. . !.\./chart_n/popup_no_acct_number.htmlWhat if the N field is missing when settp up accounts?9: ing 8:* 5:opendhpreferences 2:Company P(T tab 1:Edit A  window I1doesn't appear inew/1 ,( featurehturned off. ! Ope - . Click 54.  .\./chart_n/popup_retained_earnings_example.htmlR  9:net income 8:Owners Equity 8: / 2:standard balance sheet 2:Opel Bal If your financial year is July to June and| create a 4 on30th, QuickBooks showsjr (` for theon a line labeled NI I . In this$,6, is $124,493.00tmn?dnext day,ly 1stsame+rom`  previous now appears in'EA account,,17new is 0.00. h .\./chart_n/popup_whycapitalinvest.htmlWhat is a  ment?9:0T 2:business)( partner 2:personal money 1:equity account A1l, thyou or a  s in your' . You use an , to track1s. . :+.\./chart_n/popup_whyopenbalequity.htmlWhat is Opening Bal E?9:0T 9:QuickBooks 9:  account 8:retained eard s 3:start date ( create2 to ensure t`you will have a correct balance sheet when h first set upbr *ompany. Ifp other ,Qsttrack an owner's capital investment or*draw, may wantnsfL money from1hose+s. (R+E+b7an2&*reates. +.\./chart_n/popup_whysubs.htmlWhy use subaccounts?9:parent  8:)|3 6:use 6:advertising expenses 4:Yellow Pages Listing To make a large  more manageable or to group related'p together for your reports, it'sgful`set up*X. S( letd track several' types of incom independently yet keep them all underx "umbrella"j a g%le ,p. Ifh r business hashstantial 2,l might decidedivd#A0|'into')p , such as Newspaper Ads, SignX,2p, and Direct Mailings. }t.\./chart_n/task_account_change_color.htmlCding an 's `ur9:click e A 6:chequs 5:Write Cd es window 3:register of the 2:s same type It is useful to 2 if you have several 0d, such as two or more /4. When 8,}r'lffects'andlated"s)he 2. C0one#3s in 3l ,l8 Define Custom8Xo create own colour. G.\./chart_n/task_account_change_openbal.htmlCling the dl balance for an  in use9: 9:- 8:D 20 4:register 3:QuickBooks start date Enter or h -< 20 /,already|! Go toLists menu and clickd rt of A"s. Find's/transactionx `% register. p:.\./chart_n/task_account_combine.htmlC (merge) two s9: 6:8 5:hierarchical level 3:single-user mode 1:closed transactions You can't  an "income" type withother 2 . Make sure the+ you want to re atsame 0# onlist. Ifvy'differeD s, move on(toa  asother. .\./chart_n/task_account_edit.htmlChanging  information9:c9{ 6:30 2: e* 1:Click A 1:Edit'8+ for exist)Ps 30 0{ an'30 ! Go to the Lists menu and cCl! of s. + atbottomdl listthen *. lq.\./chart_n/task_account_inactive.htmlHiding an  (or sub)9:Click A 5: ofs 4:( 3:reasons 2:cC|` s When you hide), QuickBooks keeps the informatio@ ssociated with, but  on/ and removes it from any drop-down listp at use'. You can Tb*at* t(ee all' at time. +Xl`bottoml%tq,t|%)Make1 Inactive. &.\./chart_n/task_account_mixed_setup.htmlSetting up an  to track employee reimbursements9:Click A 6:5 1:cC{ ofsDContinue'@ Save & Close Gohe Lists menu and 5_.  at the bottomdtlist)New\ Select Other(,ypes,thenCurrent Liability. ~G(.\./chart_n/task_account_open_bal_in_use.htmlEntering an `hbalance forx in use9:Open|Bal Equity  8:.20 8:\ 10 2:Charge column 1:Deposit or changex0A .xalready 10 ! Fh sset, liabilpor e+s, e|  the amt%xtIncreas. Note: If you have noted2(y or%s,must m t8l. ^.\./chart_n/task_account_sub.htmlAdding subs8:)4 7:parent  6:tax lines 3:use 3:Click S' If the , is an expense ,( must also be1. ` Tax-Line Mappd drop-down lixnd choose appropriate  or . Important: To avoid duplication in your incom rehs, don'H&ssign| % to both-hand its*$. .\./chart_n/task_add_new_account_select'8type.htmlAdd a new  ( the'L|)9: 9:desired+ 2:short description of/$ 2:QuickBooks 2:recommended CtqAs During( setup process, )dcreati ;` for you based onp r industry. A 8 displays with examplespwhen/how' p) is used. To see addib&al+Ls, clickOther # Types drop-down arrow,@#k= an'from list, and revie). L\.\./chart_n/task_asset_record_theft.htmlRing s or losses of fixed s9:*; 9:4 9:second line 8:  4:accumulated depreciation Clickd Account drop down arrow and choose)& aor sub where you tra cost{the. On next, enteramofx not covered by insurance. I column,* Other ExpensDfH.$(. Y.\./chart_n/task_asset_sell.htmlSelling s9:fixed 9:general journal entry 9:sale of the ) itemx econd line 8*H The process that you use to n a+T depends on howtrack's cost aTdepreciation. While ifl ,l account onlyx your* s, can jump directrecordp(t!#with a 3. Before enter1H ! .\./chart_n/task_assets_purchase.htmlPing 9:fixed 50 4: account 3:cashx ompany cheque`redit card Go to the Lists menu and click Ch of A s. Ch drop-down listhoose  ford. The will be a *Xor other account. 8'.\./chart_n/task_buying_assets_for_bus_w_personal.htmlBut or transferring fixed  to your business9:) 9: +` accounts 4: fund+@  Ifq ly own'hatwant|l+lei urchase a*8 forh (8 with',h'll needp set up+ . Afte  have enter|'ll the! information, add anfry| "Reimbursements Owed"'l5o a "Note Payable'x. The'4 of a(p- islinvestg in|(K, s> ux'n equity, insteadp |4liabil). {#.\./chart_n/task_cash_drawer_setup.htmlSetting up a m  account9:Cash D 9:1 9:multiple registers 4:Click Bank 3( s Most retailers keeertain am{ of on hand in their s. To properly track xreconciletse funds, you need to set separate  ford. Note: IflPve several,ls, or'hs witht sing), cre 3each'` drawer. 4.\./chart_n/task_ arrange.htmlReing your  of accounts9: 8:/t 2:overview 1{nge orderX single-user mode Go to the Lists menu and click CtqA . To make an'|a sub, drag it up or down untillis directly beneath that| wantjbeparent6 higher level(<left. 1.\./chart_n/task_umerical_order.htmlReturning your  of accounts to n 9:dbering 9:/ 9:-c the'p 2:click CtuA 1:single-user mode Got` Lists menu and 5. C OK` confirm thatt wantar ` /| its original . Note: When us'X(T, resortx+4trestores=. . .\./chart_n/task_dep_loan_money.htmlDepositing i 8:L0^ 7 6: s window 5:bank account 4:Payments Go to the Bankl menu and click Make . Ift is displayed,Cancelpclosei n+ , chot " into. \A.\./chart_n/task_depreciate_enter.htmlEhing a ' ion transactL8:asset's fixed  account 8:6 3 2:QuickBooksPaccumulated+ Go to the Lists menu and click C| of As. In4, ( subtracts+am| fromcostp x ) thatk%cks+$+-8 as an increase| your company',` expense. ],.\./chart_n/task_depreciate_help.htmlGetting assistance with 'ion9:*; 6:( 3:background information 3:ed decismethods of+ Go to the Company menu, choose Plann`& Budgep'qD  Tools, andd n click D' Your Assets. Rea 4 cx re different 5 . Talkyy{ accP"tant t de how you wantotraL* ind r business. !8.\./chart_n/task_depreciate_setup.htmlSetting up asset accounts to track 'ion9:fixed, 7:* 3: 1+X expense 1:Computers Create a 1\ for each that you wantad'L . You might c:Lcalled Vehicles, or '<. One sub s the cost of,otheraccumulated+. N.\./chart_n/task_enter_opening_balance.htmlEh the   foraccount9:- 9:Credit Card s 4:Statement Ending Date 3:Bank 3: types Decide whether or not you really need to  an>. If* did have a'beforeh r QuickBooks start date, do6. Locate lasttceived ? and find e'1ldate. Y.\./chart_n/task_equity_capital.htmlRecording  investments8:r:| 4:transaction 2:pay 2:Deposits window 2: account If the P to  opens, choose onLfollowt options: ! In Make 'dbank into which you're dt tmoney.'tdetail area, enternam't person from whom`  received  and)amz" o(.  %.\./chart_n/task_equity_draw.htmlRecording an owner's {8:*8 6:click Write Cheques 4:l account 4 1: 'h Go to the Bankdmenu and 1d. In+ window, makec out ( detail area of), assig am`, ,$ that you useir(  's draws. 1.\./chart_n/task_equity_openbal.htmlTransferring money out of OpenpBal E9:0S 7: 31p account 1:click Use Register'QCpiAs What is1 ? Go to the Lists menu and /8. In field, enternamedp $ where you are t*tmoney. p!.\./chart_n/task_equity_retained.htmlViewing the R Earnings account9:7n 71l transactions@balance of< 5:0informal 5:QuickBooks T: is an  that ( # creates when you start a new company. If necessary,oryr ant cX make manual post)to< , however in mosH ircumstu's`  should to a different- . To see debit,id|and 2)L for1*%,&Zoom on5,entry`any repoX(in which itx1 included. < .\./chart_n/task_liability_loan.htmlSetting up a ' account for|oan9:/x 9:long-term l s 3:Current L 2: types 1:QuickBooks When you owe money tosenddinstitution, the amof{ is` your company. You can trackpH in ($ by s 4it. GolpLists menu and click Ct. of Accounts. ".\./chart_n/task_liability_payment.htmlRecording a  on a loan9: 9:`6 7:Memorise Cheque 3:QuickBooks 2:Edit menu Important: If you use the LL  Manager to trackers, alsoit` set up and rs. In Writs window, make a c ou your bank foramount of (ldetail area , assigl interes an '8expense acca,4principalt h'' thatx! created* the loan. N$.\./chart_n/task_loan_customer_payment.htmlRecording  on a 's s9: 8:-l 6:Amount column 5:transaction 3:Acc field If the Ps to Deposit window opens, select that you wanted now, click OK,l n continue with step 6. Inx Received From, entername opurchaser(+d*asset aoh is loan. o .\./chart_n/task_loan_for_asset.htmlTaking out a ` to pay for an 9:k 8: 6:downxment 5:Account field 5:liability a If you've madeP *  on' , record the +aspordinary cheque or withdrawal from a bank . After savl| new fixed item`turnd lItems tab, and enl`+RinAm columnEI#,) name of/%createdrackoan. U.\./chart_n/task_loan_pmt_report.htmlRing on d payments6:+< 5:Multiple accounts 2:Click Modify  1:A ant 1:TransactiH Detail Go to the s menu, choose (, andcn c 07 By. Select fromx Filter scroll box. In,s window, s tliability that you userack &rincipal expenL'5 interest. !.\./chart_n/task_loan_to_customer.htmlMaking a x to a 9:s 6: 4:General Journal Entries window 4:e@y 4:sale If you sell an asset and take back,| 'll need anotherccountvtrktheyou've made. Enter ps inmd <. IA field, e'D2>beh'used foloan. .\./chart_n/task_loan_trach ng_term.htmlTping long-} ps9:-D 3:QuickBooks 3:monthly installment pay|s 2:busineshasset If you make : on a-=,can keep  of the balancexyour in ( and haveur' deducted fromp  principal. Note: tooutan toh for a new accountlliability 'd re not conne,Tany way. You'll see ast , which subr%tslnet worth' business. =.\./chart_n/task_openbal_enter_for_ar_ap.htmlEping t|balances for customer and supplipccounts9: ((.$Hstart datep- 30 4:financial information  dhange an.x 20 a(P. 3*pen)*'-p* /\70 ! As you add *r , 32|with|as of( that is the same a r (. If hfollowltype transacp-s usp tandard QuickBooks salBm  ensureyour A/RDA/P aD arTccuratt7d up-to-date: ! 4 .\./chart_n/task_petty_cash_money_in.htmlPutting  into  l or adrawer9: 9: 8:( 3:base amount 2:QuickBooks Get back from a deposit. U|n ATM machine or debixrd to g , then transfert fundspyour*acct in (8. What if later on I nee incre`the )t| +|? }.\./chart_n/task_petty_cash_record_expense.htmlRing  a s ordrawer pay-outs9:-[ 9:1 5:  account 3)6 3:transaction If necessary, you can also include job and class informat in the )@. Click Splits atbottom ofregister ifneed to &fH"severals. I, more detailed*, such asx specify project-related customerx0l)(ddouble-c-$)) o% cheque form. @.\./chart_n/task_petty_cash_setup.htmlSTing up a  h account9:separate1t 4:Click Bank 3:d -based business drawer 3:New A  window To track your* transactions in QuickBooks,l need to set6. Note: Ifh r company is a-, such ax retail storeusex collect money and give changeustomers. In most %es, the {' amp/dhx* is u~+fo7. ]7.\./chart_n/task_petty_cash_write_check_to_fund.htmlWriting a cheque to u  s orxash drawer9:click se Cs 8:( 6: 2:employee's name 2:payees If an  isothefLyou, eP| drop-down list and choose l  ! X you are1 , type CASH. C|Memo field|#enter information abouttransact , such as "For)@". 4.\./chart_n/task_summary_openbal_inc_exp.htmlEntering a year-to-date px balance for @ ome and expense accounts9:.K 9:@:h 5:Amp column 4  or changd/20 anor. 40 ! Ask your antthe,  s3. Repeat steps 67all.,s with a balance. .\./chart_n/task_transfers.htmlTring funds between accounts9:petty cash 9:click  Fs 4: action 3:chequl  2:A/Rs You can fer- , savings, and money market'0 in your  of'd, butlk not6A/P *. l might need to.from aba *Tcover|r weekly payroll, o wantt-p ,xp0. Note: Ifd choosecget.intorr 0 us|8 the QuickBooks) eature,x must rememberh movehwithdraw xreal, too. .\./chart_n/task_undep_funds_rename.htmlRling the Uposited Fh account9:7o 5:{ of<  3:click C|yA s 30t 2:payments , does not affect preference settings. If you have`r Sales and Customers)sl to us39sdefault#, h receive will stvgol this. SomHuggestions for new z)s:Inc|Holdx4&, P# R d,6 from A/R, or(to be Deposited. %~.\./chart_n/toc_account_setup.htmlSetting up  s9:QuickBooks'T 6:s 1:sub 10+@ Use numbers for mys. r .\./chart_n/toc_list_account_remove_entries.htmlRling an  (or sub)9: 4:(\ 2:hT orical transactions 1: of llimitaHid- Because you don't want to lose 5,1delete*Dthataref usymore. It's better`hide the invr /X by makt it ine ve Dlx)\Unlessd 've set up*l istake, i)Gforpr records')linsteadh.ing it. O.\./chart_n/trouble_account_mixed_bus_personal.htmlRecording transactions that mix business and  funds9:'tchequing 9:owner's cty  9:'expenses*L 9:) It isn't a good idea to>` in your QuickBooks company file. The ATO recommeT open| -only bankts for c new'p. Even whe dL aintain separate',(.,h may occasih5ly needkpay ) out oftr own pocket. q%.\./chart_n/trouble_taxlines_how_to_use.htmlUsing tax  for accounts9:'s' 9:expense 5:prepard incometes 5:` form 4:benefits An)\ associates each and - with the approprthvm dp on your company lreturn. You'll se)x dtx choorndx  schedules other}mD% ypically filedat'. What are# of'q)a" account? .\./deposit_n/ov_ s.htmlAbout  ing payments (an overview)9: 9:QuickBooks bank account 9:  9:uned funds 6 method If you choose toha specific+ from the D To drop-down list, )|s inselected. /Tgroup(`with other /+hold/t* current asseT( called U)Ft'K tilmake a%'r(are held04, ust record(\l0transfer%money(7L`your**. s.\./deposit_n/task_X _vendor_refund.htmlEntering \xs that are not customer-related9: 7: payments 6:D money 6:Accounts Payable a 5: sales receipts 60  from 200 Make(1.a 3.x`h ` ! Note: If you e$'$upplier,  the s name. IfA*ixl. is for return of itemsed on a bill credit*t67 in Fx# column. .\./deposit_n/task_.htmlDing customer payments (procedure)9:/ 9:  8:Print  window 6:Quicken able'Slips 6:Uned Funds account When you receive(dfrom's,can either  each directly into a Books bank or'8groups toge in /. Ifhoose to -with ou)fu,*<holds th' in an current asseT% called0\ untilmake a# . To re-open P?to'9 at any time haveD -ed', click '-i MlC s window. t.\./deposit_n/task_cash_back.htmlGetting y x from a 9:k 9: 2:base amount 2:acc` drawer Just make sure the  that's receivppis notsame one for which you'rep . Abottom ofMyD s window, clickCash goes to drop-down list, anddn choos,wherep wan(#j goXYou can both save pri byaPon` toolbar. e.\./deposit_n/task_detail1.htmlEnter s separately to match your bank statement9: 8:,l 5:payt 3:Ds window 2:cheques If*ds differL  kinds of)uu[as  from credit cards,h can make reconciling easy byh the same way. God pBankx menu and click Md . Choose only one typVf !, s,, inP%s| window. .\./deposit_n/task_edit.htmlEditing or delea  ed payment9:/N 8 5:Un(|Funds 4:QuickBooks 2:D s window To x'e a you've already included in 'ppthe Make -u,d must remove d from. Note: If have set up (  to bypass / and| s directlh to an accountcan't8 without affec3your records. When7*'  register,! no longer existsl*(. FR.\./deposit_n/task_delete_undepfund.htmlDting a payment from Uxxed Funds9:click e P 9:/ 50L account 3Chart of A s 2:Edit menu When you remove.{the0 ,back out loriginal sales transaction. The'no longer appears ins to D, window wmake -s. I/, double-*/o ope register. q.\./deposit_n/task_separate_by_payment_method.htmlSing s by   type9:e' 9:View2 s 3:individual 2:banks 2:Cheque If your } s different kinds of',` can make reconcilleasy|h 'lthe same way. An 0. Note: Cash and ,MasterCardVisa, are cL-gorised as single*8 s because most s group thes( together. F.\./deposit_n/task_'view_tnx_hist.htmlViewing a list of payments included inX9: 9: 2:QuickZoom 2:click D Detail 1:s window You can create a report that shows youLall s and the4each. Go toR s menu, choose Banking, n 2. Use 'h d* ! associated withTx(|Make#!. . .\./fixed_assets_n/glossary_depreciation.htmlD)D (definit)8:* 5:(s 4:  3:business expenses 1:buildings F| such as furniture, computers, vehicles, and '  contribute to the operating capacity of a ',over many years. Because|their long-term value, *\ are treated differently than other(. You  purchase prica*  its useful lifDnot just` in whiQ'y@ made purchase. D .\./fixed_assets_n/glossary_)\.htmlFa  (definition)8: 5:(l 2:bread 2:loaves of Eoven Property used in a productive capacity that will benefit your business for longerhn one year. Theses{ist| the generat`revenue ovtime. AK venp t lasts sevQl s may be to bake many - each day. yG.\./fixed_assets_n/pop_fa_item.htmlUsing the Ff Ad Item list9:  |s 9:3 6*s 5:book value 3:depreciation Click atbottom ofp to add, edit, hide, or delete /` . You can sor  in alphabetical order, prin(, and more. To choose activitieshview reports relatedxthis&, cA+R7. _#.\./fixed_assets_n/popup_fa_mark_sold.htmlMarking a   item as 9:.k 6:xing 2:Fb Ab I| List 2:Click 1:QuickBooks Select the0 you want to h . (> abottom of list and cEdit. When h make2inactive, ( keeps information`$ociated with it but hidesron'4removfrom any drop-down xl at use items. s.\./fixed_assets_n/qrpt_fa_item.htmlFb A` Item QuickReport9:5x 7:Click s 3:transactions 2 k 1:/ list In the 3t, selectx for which you want a r. Impant: Ifcreated(N iNew0window andhave not yet associ it with a ), )8Lll be empty` t while entering.or ),x(/one or more*s)sappear#) . ^4.\./fixed_assets_n/rpt_)H.htmlFm  listing report9:,r 82T 1*ps 1:R s menu 1:costs Go to the *|, choose List, andhn click Aping. A 1 s all of your*s,t ir purchaXdates,)<escriptions. The Edit+PItem window displaysh  selected* iuacurrent item. 8.\./fixed_assets_n/task_fa_from_prior_system.htmlWhat method of tracking   is right for me?9: 6: 6:+ 2:businesses 2:information Vehicles, computers, office machx , manufactur| equipment, buildings, all rhre a substantial invest`. You must work with your accounk toJkeLH you're record the necessary\ '@ about - so both financ|statex s and tax returns are correctcan use* itemsx3<, such ashdateh:purchase,  price, whe bouz;itno=how@(H you sell t!?,so on. {0!.\./fixed_assets_n/task_fa_items_edit.htmlEditing   l information8::x 2:Click Item 1:Ff Ad List 1:single-user mode 1:u / window After you've created a/,h can x the* about it, subject to certain restricts. Gopdl s menu and c/t. En r changes in:.  .\./fixed_assets_n/task_item_ _create.htmlCling   `s9:/L 2:Fb A`  Item list 2:transaction 2:cost of repairs\).s e  20 ) 90 <5)x(T! When you purchase*s thatneed forpr business,x should keep good records so can track their q,l) and upgradeL thow muchxy depreciate from year to. 0 provide a waydimportant informat2 abour<s in one place. Be .\./fixed_assets_n/task_record_)h.htmlCreating a   item from a transaction9:) 8:)n 8*l 4:At Descriph 4:Serial Number Note: T(s ush)s do not support QTY or Quantity. Purchase*: Enter a brief d( of the pof your*. Dapxdate|'dt+,`click op-up calendar icon torightfield and select one. .\./journal_n/glossary_credit.htmlC (definition)8: 5:(X 2:accounting 2:debtorduc` of a payment In (, the de2 made by a  from an am|  due. InGeneral J Entry window, you enter s i column. .  .\./journal_n/glossary_genj.htmlGeneral  entry (definition)9:special transacxs 8:g2 6:QuickBooks 6:trad al accounting 5:( Inl 1 , a record of at in which the tota m| dlDebit column equals7Cred' , and each a s assigned to an on charts. ( has a -J2 E- window that you can use for 2 oral,G ifprefer* system. Whenenter-Pdirectly in sset, liability,xS)ity' register, )automatically labe/(  "GENJRNL"6 0"-"t-reportd9at list*Ps. .  .\./journal_n/quest_general_ .htmlWhen should I use the G J Entry window?9:2ies 5:accountants 4:  3:expense  2:traditional system of ing The Mak4t( is forh or people who prefer> by entering transacps in a -` . Typically+mx-} rh0workl with an A''s Copy. If you are nott'ant,might'.toram|3s fro@-ne incomed%-l to a\ her,x'class)t. . {.\./journal_n/task_funds_transfer_.htmlT  between income and expense accounts9:.K 9: 9: 4:Negative am 3:QuickBooks  if you've recently divided an into one or more sub,Xcorrectingterror,l re makadjustment. In the Make General Jo. Entries window, click$` - that's involvMi ) fromA0 column drop-down lisaC'-belowl'r first eYy;then)other?@( . .\./journal_n/task_.htmlCreating a general  entry9:3\ 1:Company menu 1:GJ EXies window 1:adjus  check boxL click Go to the *p and  Make 5. Save+ :b".\./journal_n/task_)debit_and_credit.htmlHow are accounts affected by general  entries?9:expens( 8:5 2:balance sheet  1:A field 1, In the register for any 38 involved. In reports that include0,home, or .Hxered i+. . p.\./journal_n/task_view.htmlViewing general  entries7:5g 3: transactions 3:click Custom T(l" Detail Report 2:QuickBooks 1:Filters tab Go to thes menu and t. When)x originates in a balance sheet account, (d opens registerselect). If)P also has split d!5Sh s window so you can see how am~ o0 was distributedx)differen's, c4ers, jobs, or classes. DX.\./journal_n/task_print_gen_jrnl_entry.htmlPd ing general  lies9:5d 3:Click  2+71:G J EL\  window 4y toolbar  a3\ y if you want a hard copy for`r records or to give|your accountant. Go|the Company menu and cMake 50. In p:, fill iform,t PreviouNext o!oopee3yt to print. ! (.\./register_n/common_regfind.htmlFind transactions in a 9:+ 6'\ 2:QuickBooks 2:click | 2:date order Remember that'+X are`( by default. C the 1-Line check box to see more,Kin `window. Golh Edit menu and (|have (\ help you h' ). . o.\./register_n/glossary_reg.htmlR (definition)9: 5:(` 2:cheque book 2:transacps 2:balance sheet account A list of *, similar to the `your ). Unlike .e,d can sort * in several ways. QuickBooks has a(for each 3 . . S.\./register_n/info_trans_codes.htmlTable of  action type 9:Enter Bills window 9:4 8:bank account  7:t< 6:cheques Purchase orders, pending invoice)Dassembly builds, and estimates do not have * because they never post to an. Notpat QuickBooks has separat% for pay ,p roll liabilit)h automatically gene` d when youn bl/5 tax. You can fer funds usp(the Tt@aF: or betweDany two balance sheet"s'\s. h.\./register_n/ov_s.htmlHow to use account ' (chart ofs)9:/ 9:expen( s 5:/ 3:operations 3:reference inform You canyour)\@enter most transac  as well maintain th(dIn QuickBooks, only balalsheet s have( . Income and . do not. q .\./register_n/'(ar_vs_cust.htmlWhat's the difference betweenaccounts receivable (A/R)  and a p omer's A/R't ?9:individual6 8:( 6:1 6:( 5:A/R Distinguish from)+ 60 /tmain,80 ! C.\./register_n/task_'< ap_enter.htmlEhing a transaction in an Accounts Payable (A/P) 9:A/P a 9:Date s 9:X)b 6h You can  bills and supplier credits directlydyour s p instead of ushthe  B window tot h`)ps. If you are distribut entiresone|don't needdassign z amd) customer, job, or class, choose* from drop-down list(sort'by dt|)atedur+ear-than today,)C maL isappear view after mov#o g5corh5 chronological posiJ| . . .\./register_n/task_'<bank_enter.htmlEhing a transaction in a l account 9:3_ 9:) 5+ 5:Date p 5:split detail You can  cheques and deposits directly9\ instead of usdthe Write C window pMake D to creph)Hs. In QuickBooks,6represent aing, savings, money market, or petty cash. f yT#sort x0 by dlt$dqdmr+earlier than today,)[ maL isappear from vieT$fter\` to 0cor`1 chronological 4F*. . l.\./register_n/task_'<ccard_enter.htmlEh ing a charge inlredit u 9: 9:c1~ 5+Xaccount 3:Supplier field 3:payments Each *0has its own' that lists all thes ands you've recordedl  made. You can ! new+P'directly`#t !FIfh  need to distribute)`multiple " s or assign itd a customer:jobxclass, click Splits. .\./register_n/task_'<delete.htmlVoiding or la transaction9:QuickBooks*` 6:click j 1) 1:records 1:Edit menu  or void payroll*D s other than| cheques 10 ' e an entry 38i48h 30 ! Go to the p and (X , where can bty valid 4I.>MD/ VY.\./register_n/task_'<edit.htmlEditing a transaction in a 9:v T( 9: 20 2:expense accounts 1( 30 1:changes 0the' 30 /L+ 20 ! For all other kinds of*0 s, only certain fields can be d!ed directlyd*. To one hese+| without restri(s, select t *hand click)P to open/T1its complete form. .\./register_n/task_'< enter.htmlEhing transactions in s9:)l 10 9:t1:instru 1:entries You can some types of,directly}a' . For specific *, click th -H. .\./register_n/task_'<find.htmlJumping to a transaction in a 9: 9:*"10 2:Memo field 1:account 1:click Find a particular+20 10 ! When you're workp+ ,t can jump1fknow:` In the toolbar atp of",  Go to.... .\./register_n/task_'<move.htmlMoving a transaction to@different account9:bank*s 9:  5:Copy Cheque 3T)command If you enter@*D into the wrox,can usually correct|r mistake without hato re- h ). In menu,word ") " changes depend~'upx&he type of*pl e selected i $XAll /t and credit card*Us imilar fields, so m"cx.dpaste a/} *a+ register. DI.\./register_n/task_'<open.htmlOpening a 9:Use R) 7:expense account 4:individual customer 2:click Chart of As 2:incL To h) from the c s, go to Lists menu and 5. Note: If  is an  or -@, a QuickReport appears@steadl({. t& for /ddjob,& Centre)<} Cs & Jobs tab. .\./register_n/task_'<sort.htmlSorting a  's entries6:0PQ 6:largest negative transaction 2:account 2:Ref 1:number Go to the Lists menu and click Chart of As. Double-an |open register. .\./register_n/task_'<split.htmlEntering  transactions in the 9: 10 9:0 8:Payment field 5:customer 5:jobs When you ej a*ia',can " ") across differtaccounts, s, |, or classePso that'|keep|ck of wherel r money goes moP accurately. Ifp write a cheque toL supplier for mao,alstwo)x!|allocatecorrect amh from'eachtl5C-:Job0,,d9nameaa't or job. 3i .\./register_n/task_transfers_.htmlT funds from an account 9:, 9:. 9:foreign-currency 2:A field 2:Payee s You can  between any two balance sheet s in your chart of'd. Ifl turned multi'won,: local  and a 6`spthe same T|may need to.2 savings `a chequing*Tcoverhr weekly payroll.  !.\./transactions_n/common_date_entry.htmlEntering `s9:e+@$ 2:field 2:keys 2:pop-up calendar icon 2:right of the Click2 to0 or usewse |l quickly: ! t.\./transactions_n/common_group_memorized.htmlGping sed * together9:Click M}T( 9:3  1:3 List 1:basis 1:c Edit Enter the name ofew . You can have QuickBooks remind you about)L on a regular ,h merely h0 available for future use withrbep*edit, or'0cord.s in)1 . Select "With,in" and e3T9. SN.\./transactions_n/common_memorize.htmlMsing a )9:sed*\ s 2:QuickBookpsales receipt 140 2: e T( window 1:fields A*\6 is any business agreement or exchange that you make with another persont . Enter the+asl'd like it ' . Choose whe p want to be remindo"o e2p, have (4 forq,` neither. {%.\./transactions_n/common_memorize_edit.htmlEditing a sed )9:3\ 1:Lists menu 1:M qT( hDdetailsDline items To change (T, amounts, or other  about the*|: ! If you are only enterp- informat" for future use, close.x window by click Clear button and}n, box aop ofd . ( knam@schedule) opis`), refT$to ret5<. !K!.\./transactions_n/common_memorize_schedule.htmlReing a sed ).9:Click MyT( 2:e 2:QuickBooks 1:3 List 1:x s menu When you specify a  for6e,can choose whether ( should remindof the* h utomatically record it you. Select3 whl'| want to change(a differentf0opx6-. ?.\./transactions_n/common_previous_next.htmlP and Next7:) 2:current one 1:Click 1:buttons 1:FiDfeature  the /e  to move between ) s that you've ly saved. `zopzhe*' entered after),. To fqa32, it is often quickd o use *3 orllocat) in an account register. E&.\./transactions_n/common_recall_memorized.htmlUsing a sed )9:3\ 5:M}T(# list 1:future use 1:basis 1:procedure If you have a* thatfrequently enter,can sttime byothe+(for (#. use . on a regular )et it up ascurr)when% itHYou lnit`neededh|it from8X. W'.\./transactions_n/common_undo_changes.htmlUndoing your  (Clear/Revert)9: 9:previously-saved ) 7: button 2: 1:addi To t,to a*D , click the or + . The name of'0dependlon whethert are enterla new* or etP#+L that(- !. For a (`0,+  removesp (sincelast time` ). . Q.\./transactions_n/glossary_nonposting_).htmlNon- )p (definil )9:n4 4:(& 2:purchase orders 1:balance sheet accounts 1:expense A+ that does not affect income, , or 4`. Examples are sad, -x-, estimates, and pending invoices. You can choose to make some*s, such as payroll adjustments, ,or )(. 9.\./transactions_n/glossary_posting_)|.htmlP )` (definip)9:)k 4:(l 4:balance sheet accounts 2:expense*H QuickBooks A+that affects income or .  and/or 4. Most*`q ( are !+. Slexamplexclude cash receipts, invoices, bill paymen`general journal entri| and payroll. .\./transactions_n/task_)L_history.htmlViewing the  of a )9:)7 9:6 2:click T(  H 1:Edit menu 1:t You can view; to see which*ls are related or "linked"dp) you have selected. 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