Sharing payroll updates over a network
Before you and your coworkers can share
any payroll updates or QuickBooks updates over a network, each
of you must have the Share Download option in your copy of QuickBooks
set to Yes.
To set your Share Download option:
- From the Help menu in QuickBooks, choose
Update QuickBooks.
- In the Update QuickBooks window, click
Options.
- For the Share Download option, select
Yes and click Save.
When everyone's Share Download option is
set to Yes, each person with Internet access will receive payroll
updates in a location where others can share them. When a coworker
without Internet access starts to do payroll, QuickBooks prompts
the person to install the new payroll update by clicking OK.
If the payroll update occurred when the Share
Download option was turned off
The person who downloaded the update with
the Share Download preference turned off can install and use the
Payroll Update. All other users will not have access. The user
who downloaded the Payroll Update will need to enable the Share
Download preference and then re-download the full Payroll Update.
To do this, you must go to Help, Update QuickBooks, select the
Options button, and then set the radio button for Share Download
to Yes. Click Save, and then go to the Employee menu, Get Payroll
Updates. On the Update section in the window, select the radio
button for "Download entire payroll update.", click
Update. This will now download and prepare the Payroll Update
to be shared for other users on the network.
To get another payroll update:
For QuickBooks 2006 and QuickBooks Enterprise
Solutions:
- Choose Get Payroll Updates from the Employees
menu.
- Click Update.
Afterwards, each person who tries to do payroll
will be able to install the payroll update when prompted.
For more information on how to set up QuickBooks
to share a company file over a network: for
QuickBooks 2006 click
here and QuickBooks Enterprise Solutions click
here.
 
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